How to Win the Admin Battle

Posted on 11/23/2025, 12:11:11 PM

Many small businesses undertake their venture believing that they’ll be spending their days working on tasks that help to make their business a success.

But they often quickly discover that there’s another side to running a small business: paperwork, and lots of it. There is a seemingly never-ending list of admin tasks that have to be taken care of, and in some cases, the amount of time they occupy can be significant. 

Running a business is hard enough without also stressing about the pile of paperwork that's growing ever larger. In this post, we’ll outline some tried-and-tested strategies that can help small business owners who are beginning to feel a little overwhelmed by their list of admin tasks get a better grip on their time. 

Set Aside Chunks of Time

It’s possible to take care of paperwork on an ad-hoc basis, such as when it comes to mind. But taking care of paperwork efficiently? That requires a different approach. Setting aside specific chunks of time to work through your admin to-do list is beneficial in a number of ways. 

First, it’ll allow you to get into the groove and work at a faster, higher level, since it’s much easier to get through work you’d rather not be doing when you know it’ll only take you an hour. Second, it’ll prevent your admin tasks from interfering with your other, more important, value-adding tasks. 

Standardize Processes

Streamlining your admin processes makes them easier to repeat and can help to save significant time and stress. From using a payslip template that makes payroll predictable to automating invoicing, there’s no shortage of ways to simplify your routine tasks. Whatever type of time-consuming task you’re struggling with, there will likely be a software solution available. Once you’ve set up your processes, you’ll find that managing them takes a matter of minutes, not hours. 

Consider Outsourcing

Delegation can be a small business owner's best friend. While your admin tasks will need to be completed, they don’t necessarily need to be completed by you. Handing over certain tasks to team members can make sense in some cases, but in general, you’ll probably find that outsourcing the job to a trusted outsourcing service provider works best, especially for complex or time-consuming tasks. Accounting and bookkeeping are the most obvious tasks that businesses should consider outsourcing, since these tasks are often overly complex and make a real difference to the business’s bottom line. 

Centralize Your Important Documents and Information.

Part of the problem of dealing with paperwork is that you’re having to draw information from multiple sources. Completing the admin task itself might not take long, but finding all the information you need across emails, documents, and messages can make the process much longer. Keeping all admin-related tasks within one communication channel can make everything much more straightforward. Instead of having to go look for the information you need, you’ll know exactly where it is — and that won’t just cut down on the amount of time it takes, but also how stressful it is.